Last Updated: March 26, 2025
1. Introduction
Welcome to Flomad Labs R&D (“Flomad Labs,” “we,” “us,” or “our”). We value your privacy and want you to be familiar with how we collect, use, and share your information. This Privacy Policy describes our practices in connection with the personal information we gather through:
- Our websites, such as flomad.international and other affiliated sites (including Flomad Labs, Flomad Travel, and any additional Flomad-branded websites) (collectively, the “Sites”).
- Our programs, including the Internship, Apprenticeship, Fellowship, Scholar, Emerging Entrepreneurship, Entrepreneur in Residence, Master’s, and PhD Programs (collectively, the “Programs”).
- Any other products, services, or mobile applications we operate (collectively, the “Services”).
By using our Sites or Services, you agree to the terms of this Privacy Policy. If you do not agree with any part of this Privacy Policy, please discontinue use of our Sites or Services.
2. Information We Collect
2.1 Personal Information You Provide
We may collect personal information that you voluntarily provide, including (but not limited to):
- Contact Details: Your name, email address, phone number, or mailing address.
- Application & Program Data: When you apply to or enroll in one of our Programs (e.g., Internship, Apprenticeship, Fellowship, etc.), we may collect information about your educational background, employment history, CV/résumé, skills, areas of interest, and other details you share in your application.
- Profile Details: If you create an account or profile with us, we may collect information such as a username, photo, or social media handles.
- Communications & Content: Any content you submit through forms, surveys, chat sessions, brainstorming sessions, or user-generated content on our Sites or via email.
2.1.1 Application Form Consent
By clicking “Submit” on our application forms, you consent and agree to receive further communications from Flomad Labs, including emails, calls, and text messages, regarding updates, opportunities, reminders, and other relevant information.
2.2 Phone Number & Text Messaging Opt-In
When you provide your phone number to us, you may opt in to receive communications via SMS/MMS or similar messaging.
By entering your number, you agree to receive transactional messages from Flomad Labs at the phone number provided. Message frequency varies. Message and data rates may apply. Carriers are not liable for any delays or undelivered messages. Reply STOP to opt-out. View our Privacy Policy.
If at any time you wish to stop receiving text messages from us, reply “STOP” to any message you receive, or contact us directly.
2.3 Non-Personal Information
We may also collect certain non-personal or anonymized information about your interactions with our Sites and Services, including:
- Device & Usage Information: IP address, browser type, operating system, referring URLs, and pages viewed.
- Location Data: Approximate location derived from your IP address or device settings (if enabled).
3. How We Use Your Information
We use the information we collect for purposes including, but not limited to:
- Providing and Managing Our Programs and Services
- To process your applications and manage your involvement in our Internship or other Programs.
- To facilitate collaboration on AI, robotics, and other projects across Flomad Labs divisions (Flomad Travel, Flomad Studios, CAIPO, MoodChanger, etc.).
- To process your applications and manage your involvement in our Internship or other Programs.
- Communication & Updates
- To respond to your inquiries or requests.
- To send administrative, transactional, and marketing communications, including newsletters and updates about new programs or internship opportunities (with consent where required by law).
- To respond to your inquiries or requests.
- Collaboration & Recording of Meetings
- To enhance creativity and knowledge sharing, we may record and/or transcribe video calls or team meetings. This helps us ensure all participants can access and review relevant information.
- We may use these recordings internally for quality assurance, note-taking, or future reference. If you do not wish to be recorded, please inform us before the session. Note that declining recording may limit your participation in certain collaborative activities.
- To enhance creativity and knowledge sharing, we may record and/or transcribe video calls or team meetings. This helps us ensure all participants can access and review relevant information.
- Analytics & Performance
- To monitor usage patterns, analyze trends, and improve the functionality and performance of our Sites and Services.
- To personalize your experience based on your interests and interactions.
- To monitor usage patterns, analyze trends, and improve the functionality and performance of our Sites and Services.
- Legal & Security
- To protect against unauthorized access, use, or disclosure of our Sites and Services.
- To comply with applicable laws, regulations, or legal processes, and enforce our agreements.
- To protect against unauthorized access, use, or disclosure of our Sites and Services.
4. Cookies & Tracking Technologies
We use cookies, web beacons, and similar technologies to collect information about your use of our Sites and to provide a more personalized experience. Our third-party service providers (e.g., analytics providers) may also use cookies.
- Cookie Choices: You can set your browser to refuse cookies or alert you when cookies are being sent. If you reject cookies, some parts of the Sites or Services may not function properly.
5. How We Share Your Information
- Service Providers
- We may share your information with third-party service providers that help us operate our Sites and Services (e.g., website hosting, analytics, email distribution, transcription of recorded meetings). These providers are contractually required to protect your information and can only use it for services they provide.
- We may share your information with third-party service providers that help us operate our Sites and Services (e.g., website hosting, analytics, email distribution, transcription of recorded meetings). These providers are contractually required to protect your information and can only use it for services they provide.
- Program & Project Collaboration
- If you join our Programs or teams (e.g., Internship, Apprenticeship), your information (like name and contact details) may be visible to fellow team members or relevant project partners for collaboration and communication.
- If you join our Programs or teams (e.g., Internship, Apprenticeship), your information (like name and contact details) may be visible to fellow team members or relevant project partners for collaboration and communication.
- Business Transfers
- If we undergo a merger, acquisition, or asset sale, your personal information may be transferred as part of that transaction. We will notify you of any significant changes affecting your personal information when possible.
- If we undergo a merger, acquisition, or asset sale, your personal information may be transferred as part of that transaction. We will notify you of any significant changes affecting your personal information when possible.
- Legal Requirements
- We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). We may also disclose information if we believe it is necessary to protect our rights or the rights of others.
- We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). We may also disclose information if we believe it is necessary to protect our rights or the rights of others.
6. Third-Party Links & External Sites
Our Sites may include links to third-party websites or services, including those affiliated with Flomad Labs (e.g., Flomad Labs, Flomad Travel, CAIPO, Moodchanger.ai, etc.). We do not control third-party sites and are not responsible for their privacy practices. We encourage you to review each site’s privacy policy when you visit.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of electronic storage or transmission over the internet can be guaranteed 100% secure. Please take precautions when sharing personal information online.
8. International Data Transfers
Flomad Labs is a global community. If you are located outside the region where our servers or service providers operate, your information may be transferred, stored, or processed in a different country. We strive to take appropriate safeguards to ensure a comparable level of data protection wherever your information is processed.
9. Your Rights & Choices
- Access & Correction
- You may have the right to request access to or correction of the personal information we hold about you.
- If you created an account with us, you can often review and update your information by logging in or contacting us.
- You may have the right to request access to or correction of the personal information we hold about you.
- Deletion & Erasure
- You may request that we delete your personal information, subject to certain legal exceptions (e.g., compliance with legal obligations).
- You may request that we delete your personal information, subject to certain legal exceptions (e.g., compliance with legal obligations).
- Opt-Out of Communications
- You can opt out of marketing emails at any time by clicking “unsubscribe” in those emails or contacting us.
- If you no longer wish to receive text messages from us, reply “STOP” to any message you receive, or contact us directly.
- You can opt out of marketing emails at any time by clicking “unsubscribe” in those emails or contacting us.
- Additional Rights Under Specific Laws
- Depending on your jurisdiction (e.g., EU, UK, California), you may have additional rights such as the right to object to or restrict processing, to data portability, or to withdraw consent where processing is based on consent. Contact us if you wish to exercise these rights.
- Depending on your jurisdiction (e.g., EU, UK, California), you may have additional rights such as the right to object to or restrict processing, to data portability, or to withdraw consent where processing is based on consent. Contact us if you wish to exercise these rights.
10. Retention of Personal Information
We retain personal information for as long as needed to provide our Services or Programs, comply with legal obligations, resolve disputes, enforce agreements, or as otherwise required or permitted by law.
11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for operational, legal, or regulatory reasons. Any changes will be posted on this page, and the “Last Updated” date at the top will be revised. We encourage you to review this Policy periodically to stay informed.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at info@flomad.international.